Privacy policy

Sections

1. Introduction
2. Data Controller and contact details
3. Your rights
4. Processing activities
5. Transfer of personal data outside the EU/EEA
6. Changes to this Privacy policy

1. Introduction

At Mont Blanc we respect your right to privacy, and we are committed to comply with applicable data protection rules and to safeguard your rights. This Privacy Policy describes, amongst other things, which information we collect about you, how your personal data is processed and for what purposes we collect and use the personal data. This Privacy Policy also describes your rights and how you can contact us about the use of your personal data.

This Privacy Policy is layered and divided into sections based on the categories of data subjects, i.e. the individuals, whose personal data is processed by Mont Blanc. Therefore, you only need to read the section that is relevant to you, and which refers to the category that you belong to.

2. Data Controller and contact details

The controller for each processing of personal data presented under section 4 below is one of the following Mont Blanc-companies depending on the circumstances, i.e., the company you or your employer has contact or a contract with:

Mont Blanc Group AB, registration number 556738-8656
Mont Blanc Industri AB, registration number 556083-3047
Mont Blanc Industri Srl, RO18744461
Mont Blanc France SAS, FR0544072059

One of these Mont Blanc-companies (hereafter “Mont Blanc”, “we” “us”, “our” or “ours”) is responsible for the processing of your personal data processed in the role as the data controller. For purchases in Mont Blanc’s web shop, Mont Blanc France SES, FR0544072059, is the data controller, see further information in section 4.1 below. The companies may also act as data processors. This situation occurs when one Mont Blanc-company processes personal data on behalf of another Mont Blanc-company.

For more information regarding the processing of personal data at Mont Blanc, if you have any questions or if you want to exercise any of your rights as a data subject, please contact us at: gdpr@montblancgroup.com or by post to Mont Blanc Goup AB, Vevgatan 9, 504 64 Borås, Sweden. You find more information about your rights under section 3 below. If you have comments on our processing or are not satisfied with the response you have received from us, you have the right to file a complaint with the competent supervisory authority. In Sweden the supervisory authority is the Swedish Authority for Privacy Protection (IMY), www.imy.se, in France the National Commission on Informatics and Liberty (CNIL), www.cnil.fr, and in Romania it is the National Supervisory Authority For Personal Data Processing (ANSPDCP), www.dataprotection.ro.

3. Your rights

As a data subject you have a number of GDPR-rights which you find below. You can receive more information about your rights at IMY:s website. You are welcome to contact us at any time with respect to these, and if you wish to exercise any of the rights described below, you most easily reach us at gdpr@montblancgroup.com.

3.1 Right to access

You are always entitled to ask us whether we process any of your personal data, and if so, access information about the processing a copy of such personal data.

3.2 Right to rectification

You have the right to request that we correct or update your personal data if something is wrong or missing.

3.3 Right to erasure ("Right to be forgotten")

If you submit a request “to be forgotten” we will erase personal data that are no longer necessary in relation to the purposes for which they were collected or otherwise processed. We will also erase your personal data if you withdraw your consent on which the processing is based. In some cases, we will not have the possibility to erase your personal data. That depends on whether the personal data is still necessary to process for the purpose it was collected for, that our interest of continuing the processing outweighs your interest of getting it erased, or that we have a legal requirement of retaining it. Please keep in mind that we may not be able to provide you with our services if you request to have your personal data deleted.

3.4 Right to restriction

Under certain conditions, you have the right to request that we restrict our processing of your data. This means that we mark the data so that we only process it for certain specific purposes in accordance with article 18 GDPR. We may not be able to provide you with our services if we restrict the processing of your personal data.

3.5 Right to data portability

If you have provided us with personal data, you also have the right to have your personal data resubmitted to you, in a structured and accessible format, for transfer to another company.

3.6 Right to object

You have the right to object to our processing of personal data that is based on our legitimate interest. For some processing we process your personal data after a balance of interests, and if you object to such processing, we can only continue our processing if we can demonstrate that there are compelling legitimate grounds for the data to be processed which outweigh your interests, rights, and freedoms or if the processing is necessary for the establishment, exercise, or defence of legal claims. Where we process personal data for direct marketing purposes including profiling, you can always object and we will immediately stop processing your personal data for such purposes.

3.7 Right to withdraw consent

If Mont Blanc processes personal data based on your consent, you always have the right to withdraw the consent at any time through a written notice sent to Mont Blanc.

4. Processing activities

If you are an external party in contact with us, such as an employee of one of the Mont Blanc-companies’ customers, customer as a natural person, retailers, suppliers or partners, an applicant for a position with us, visitor to one of our offices, sites, or the website your personal data are processed pursuant to this privacy policy. We strive to minimize the amount of data we process. This means that we do not collect more personal data than necessary to fulfil the purpose of the processing. To make you find what is relevant to you, we have divided the information into different paragraphs due to categories of data subjects.

4.1 If you make a purchase in Mont Blanc’s web shop or otherwise contact us as a natural person

For purchases in Mont Blanc's web shop, Mont Blanc France SAS, FR0544072059, is the data controller.

4.1.1 Purpose of processing and lawful basis

We process your personal data to provide our products in connection with purchases made in Mont Blanc's web shop at montblancgroup.com/sv. The processing of personal data enables us to manage your order, deliver your purchased products, and provide customer service when needed. The lawful basis for our processing is that it is necessary for the performance of the contract with you.

If you are not yet a customer of Mont Blanc or are a customer interested in additional products or services from us, we process your personal data to respond to inquiries regarding future contracts for our products or services. The lawful basis for such processing is that it is necessary to take steps prior to entering into a contract with you. If we process your personal data in response to more general inquiries, the lawful basis is our legitimate business interest.

4.1.2 Categories of personal data

When purchasing a product in Mont Blanc's web shop, personal data such as name, email address, phone number, delivery address, billing address, payment information, and details regarding the ordered products will be processed. If you contact us in another way, for example with questions about our products or services or with more general inquiries, your contact details as well as information about the questions you have asked and other information you voluntarily provide to us will be processed.

4.1.3 Storage time

Following a purchase, personal data will be processed for as long as necessary to fulfil our obligations under consumer protection laws, such as obligations related to warranty and complaints. Additionally, Mont Blanc will retain personal data to the extent necessary to establish, exercise, or defend legal claims. If your personal data is part of invoice documentation, it will be retained in our accounting records in accordance with applicable accounting laws. In Sweden, this means seven years after the end of the calendar year in which the fiscal year ended. In France and Romania, accounting records are stored for ten years after the end of the calendar year in which the fiscal year ended.

4.1.4 Recipients

We will share your personal data with partners that provide payment and transportation solutions in order to fulfil the contract with you. The companies providing these payment and transportation solutions are data controllers for their respective processing. Please refer to these companies’ privacy policies for information about their respective data processing, which are available directly in the web shop and in connection with your order confirmation. Furthermore (and regardless of whether you are a customer or not), certain service providers (data processors) to Mont Blanc, including providers of IT systems, may be given access to your personal data. Mont Blanc is responsible for ensuring that the data processor’s handling of the data complies with the legal requirements for processing.

4.2 If you represent a company that has a contractual relationship with Mont Blanc or otherwise are in contact with Mont Blanc

This section applies if you are an employee of or otherwise represent a company that Mont Blanc has an ongoing contractual relationship with, or that Mont Blanc has established contact with for discussing the possibilities of such contractual relationship or for similar purposes.

4.2.1 Purpose of processing and lawful basis

We process your personal data for the following purposes:

(i)              to send notifications or messages to you which are related to an agreement between your company and Mont Blanc based on our legitimate interest to uphold, maintain and administrate a contractual relationship that we have with your company;

(ii)            to be able to otherwise execute, maintain and perform our obligations under an agreement with your company based on our legitimate interest to uphold the contractual relationship that we have with your company;

(iii)           to discuss any future contractual relationship between your company and Mont Blanc based on our legitimate interest to sustain the partnership with your company and to provide your company with relevant product, solution and service offerings; or

(iv)           to provide you with information about Mont Blanc’s products or services, or to invite you to activities or events based on our legitimate interest to market, promote and demonstrate our business, products, solutions, services, events and similar. Se section 4.4 below for more information about our processing when you sign up for our events.

4.2.2 Categories of personal data

Contact details (name, telephone number and e-mail address) employment details (employer, job title, job street address) and other personal data that you voluntarily share in e-mails that you send to us, submit to us in free text fields or share in other contexts.

4.2.3 Storage time

If your company has a contractual relationship with us, we will store your personal data in our database until the contractual relationship with your company ceases. However, your personal data will (if included in the contract text) continue to be processed as a part of the contract text, as long as the contract is retained for the purpose of safeguarding Mont Blanc’s legal interests. If your personal data is part of invoice documentation, it will be stored in our accounting in accordance with applicable accounting legislation. If we have discussions with your company but such discussions do not result in that any contract is concluded, we will delete your personal data from our databases when it is no longer needed for the said discussions. If we have not commenced any discussions with your company but are interested in providing your company with marketing material and other information about or business, products, solutions, events etc., we will process your personal data for 3 years whereafter we will delete the data (as long as no discussions regarding a future cooperation have been initiated). Further, we will delete your personal data processed for direct marketing purposes if you object to processing for such purposes.

4.2.4 Recipients

Mont Blanc may share your personal data with our trusted subcontractors to the extent necessary for the performance of the contract we have entered into with your company. They may need access to the personal data in their assignment for us, but they will not be allowed to use the personal data for any other purpose. Further, certain service providers of Mont Blanc, incl. providers of IT systems, may be given access to your personal data. Mont Blanc may engage a data processor for processing of personal data on behalf of Mont Blanc. Mont Blanc is responsible for ensuring that the data processor’s processing complies with the legal requirements applicable to the processing.

4.3 If you are applying for a job at Mont Blanc

This section applies if you are applying for job at Mont Blanc; either for an announced open position or by submitting an unsolicited application. We welcome all applications and are curious about anyone seeking to join our team!

4.3.1 Purpose of processing and lawful basis

Mont Blanc processes personal data relating to you to assess your job application and to determine whether we would like to offer you a position at Mont Blanc. The lawful basis for processing personal data which we receive in relation to a recruitment process regarding an announced open position, or if you proceed to a job interview following an unsolicited application, is that the processing is necessary in order to take steps prior to entering into a (employment) contract with you. The lawful basis for processing personal data which we receive through an unsolicited application where we currently do not have any open positions to offer, or which we store after a completed recruitment process (regarding a position which has been assigned to another applicant) is the consent given by you to such processing.

4.3.2 Categories of personal data

We will process personal and contact information about you, which have been requested by us or submitted by you in writing or communicated orally. The personal and contact information consists of name, date of birth, address (incl. e-mail address), telephone number, current work position (if applicable), CV (including photo if you have included your photo on the CV) and any information you provide us with in your personal letter.

4.3.3 Storage time

Your data will be stored for as long as the recruitment process is ongoing and thereafter for a following period of 2 years, during which Mont Blanc will retain the personal data for the defence of any legal claims.

If our processing of personal data is based on your consent, we will retain your personal data until you withdraw your consent. However, we will under all circumstances delete your personal data if the purpose behind our processing of the data ceases.

4.3.4 Recipients

Only Mont Blanc’s employees and, if applicable, external recruiters who are directly involved in a relevant recruitment process will have access to your personal data. Further, certain service providers of Mont Blanc, incl. providers of IT systems, may be given access to your personal data. Mont Blanc may engage a data processor for processing of personal data on behalf of Mont Blanc. Mont Blanc is responsible for ensuring that the data processor’s processing complies with the legal requirements applicable to the processing. Personal data may be disclosed by Mont Blanc to comply with legal requirements or other requirements from official authorities to safeguard Mont Blanc’s legal interests, or to detect, prevent, or draw attention to frauds or other safety or technical problems.

4.4 Participants to events

When you sign up for and participate in our events, we will process the personal data that you provide us with in connection with the pre-registration for the event.

4.4.1 Purpose of processing and lawful basis

The purpose of the processing is to provide and administer training, provide information, or otherwise interact with employees of our existing or potential customers, partners, and suppliers. We rely on the lawful basis of legitimate interest. If the event includes any meal, we will process your potential food preferences based on your consent. You can withdraw your consent at any time, but if you do, we may not be able to meet your food preference.

4.4.2 Categories of personal data

We will process name, company, contact details (e-mail address and telephone number) and potentially food preferences.

4.4.3 Storage time

We will retain your personal data for up to 12 months after the event has taken place to follow up on participation and evaluating our events, interacting with existing or potential customers, partners, and suppliers and for planning future events. When processed, food preferences will be deleted as soon as possible after the event has been held.

If your personal data is part of invoice documentation, it will be stored in our accounting in accordance with applicable accounting legislation. In Sweden that is for seven years after the end of the calendar year when the fiscal year ended in accordance with the Swedish accounting act (Bokföringslagen).

4.4.4 Recipients

The information may be disclosed to partners who deliver support services to us, primarily financial, IT and marketing services. Your personal data may also be shared between the Mont Blanc-companies.